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Using Scheduling Privileges

Scheduling privilege is designed for a user to:

  • Assign or delegate a user or multiple users in your account to schedule meetings on your behalf. 
  • Schedule meetings on behalf of a user (or multiple users) that has assigned you scheduling privilege. If both users have a webinar license, they can also schedule webinars for you.

Set up scheduling privilege

  1. Sign in to the Zoom web portal.
  2. In the navigation menu, click Settings.
  3. Click the Meeting tab.
  4. Under Other, click the plus sign (+) next to Assign scheduling privilege to.
  5. In the Assign scheduling privilege window, enter one or more email addresses in the text box, separated with a comma. (Use NetID@nyu.edu format)
  6. Click Assign.

Schedule a Zoom Meeting for another user

The user given scheduling privilege will need to sign out of the Zoom client and sign in again for the scheduling privilege option to appear.

  1. Sign in to the Zoom desktop client.
  2. Click Schedule. This will open the scheduler window.
  3. Find the Schedule for section, found below the Topic section, and choose the user you want to schedule for from the drop-down menu.
  4. Adjust other meeting settings as needed. 
  5. Click Save to finish, and open up the calendar you have selected.

Transfer a Meeting between users

If you have scheduled a meeting for someone, but need to reschedule the meeting so that someone else is the host, scheduling privilege can help. You can edit meetings and change the host as many times as needed before the session starts. Any changes to the meeting while the meeting is active will not be reflected until the meeting is restarted. 

  1. Sign in to the Zoom web portal.
  2. In the navigation menu, click Meetings.
  3. Find and click on the topic of the meeting you need to adjust. 
  4. Click Edit
  5. In the Schedule For section, click the drop-down and select a new host. 
    Note: You must already have scheduling privilege for both the current host and the user you wish to assign this meeting to. 
  6. Click Save

Once the meeting is transferred between users on the Zoom web portal, the meeting should now appear on the list of upcoming meetings for the new host on the Zoom web portal, desktop client, and mobile app. If the event was exported to or scheduled directly in a calendar service, such as Outlook or Google Calendar, please make sure the new host has also been invited to the calendar event. 

Note: This is also possible with webinars, but requires all users (both hosts and the user with scheduling privilege) have the webinar add-on. 

Source: https://www.nyu.edu/servicelink/KB0017628

Updated on March 18, 2022

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